NEW: Information on the new Report of Third-Party Funding


The internal and external reporting requirements for third-party funded projects are constantly increasing in complexity. Data on third-party funding is required in various statistics (e.g. the research report or the RWTH Zahlenspiegel) and for the internal governance and controlling of the medical faculty (e.g. for the distribution of bonus funds or higher-level strategic considerations).

The collection and evaluation of the necessary data is currently associated with disproportionately high personnel expenditure and a high susceptibility to errors, as the information must be taken from a wide variety of sources and corrected manually.

Online Form for recording the Third-Party Funding

In order to improve data quality and efficiency, the deanery and the Third-Party Funding Department have identified the information needed for the reports, enhanced the SAP master data, and designed an online form – the Report of Third-Party Funding – for its collection. Care was taken to ensure that the requested data is limited to what is necessary, in order to keep the effort required by all parties involved as low as possible.

In almost all cases, the notification of third-party funding must be prepared and submitted before the (full) application is submitted, since the information requested is already required for the application and is to be processed further electronically.

The following deadlines for submission apply:


Time of Report of Third-Party Funding

DFG – collaborative projects)

Prior to application

BMBF, MKW & national funding

Prior to application (note Project outlines)

EU and international funding

Prior to application

Associations, foundations, industry and others

Prior to application or signing of contract

DFG – Individual research Grants (“Sachbeihilfe”), scholarships

After approval, before creation of third-party account (Fonds)

Project outlines – for two-stage procedures

No Report of Third-Party Funding required

Sponsoring and consulting contracts

No Report of Third-Party Funding required

The reporting form is available now and must be used as of May 24, 2022.

If you have any questions, please contact .

Thank you for your cooperation.